Keyboard shortcuts

Keyboard shortcuts

can save time and the effort of switching from the

keyboard to the mouse to execute simple commands.

Print this list of Word keyboard shortcuts and keep

it by your computer for a quick reference.

WORD

 

Note: A plus sign indicates that the keys need

to be pressed at the same time.

Action Keystroke Document actions Open a file CTRL+O New file CTRL+N Close a file CTRL+W Save As F12 Save CTRL+S or SHIFT+F12 Print Preview CTRL+F2 Print CTRL+P Show/Hide paragraph symbols CTRL+* Spelling and grammar F7 Help F1 Find CTRL+F Replace CTRL+H Go To CTRL+G Cursor movement Select all - entire document CTRL+A Select from cursor to beginning of line SHIFT+Home Select from cursor to end of line SHIFT+END Go to beginning of line HOME Go to end of line END Go to beginning of document CTRL+Home Go to end of document CTRL+End Formatting Cut CTRL+X Copy CTRL+C Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Format painter CTRL+SHIFT+C Left alignment CTRL+L Center alignment CTRL+E Right alignment CTRL+R Justified CTRL+J Delete previous word CTRL+Backspace Apply bulleted list CTRL+SHIFT+L Indent CTRL+M Page break CTRL+Enter Action Keystroke Text Style Font face CTRL+SHIFT+F Font size CTRL+SHIFT+P Bold CTRL+B Italics CTRL+I Underline CTRL+U Double underline CTRL+SHIFT+D Word underline CTRL+SHIFT+W All caps CTRL+SHIFT+A Change case SHIFT+F3 Subscript CTRL+= Superscript CTRL+SHIFT+= Make web hyperlink CTRL+K Tables Go to next cell Tab Go to previous cell SHIFT+Tab Go to beginning of column ALT+PageUp Highlight to beginning of column ALT+SHIFT+PageUp Go to end of column ALT+PageDown Highlight to end of column ALT+SHIFT+PageDown Go to beginning of row ALT+Home Highlight to beginning of row ALT+SHIFT+Home Go to end of row ALT+End Highlight to end of row ALT+SHIFT+End Column break CTRL+SHIFT+Enter Miscellaneous Copyright symbol - © ALT+CTRL+C Date field ALT+SHIFT+D Go to footnotes ALT+CTRL+F Show/Hide ¶ CTRL+SHIFT+8 Thesaurus SHIFT+F7

EXCEL

Note: A plus sign indicates that the keys need

to be pressed at the same time.

Action Keystroke Document actions Open a file CTRL+O New file CTRL+N Save As F12 Save CTRL+S Print CTRL+P Find CTRL+F Replace CTRL+H Go to F5 Cursor Movement One cell up up arrow One cell down down arrow One cell right Tab One cell left SHIFT+Tab Top of worksheet (cell A1) CTRL+Home End of worksheet (last cell with data) CTRL+End End of row Home End of column CTRL+left arrow Move to next worksheet CTRL+PageDown Formulas Apply AutoSum ALT+= Current date CTRL+; Current time CTRL+: Spelling F7 Help F1 Macros ALT+F8   Action Keystroke Selecting Cells All cells left of current cell SHIFT+left arrow All cells right of current cell SHIFT+right arrow Entire column CTRL+Spacebar Entire row SHIFT+Spacebar Entire worksheet CTRL+A Text Style Bold CTRL+B Italics CTRL+I Underline CTRL+U Strikethrough CTRL+5 Formatting Edit active cell F2 Format as currency with 2 decimal places SHIFT+CTRL+$ Format as percent with no decimal places SHIFT+CTRL+% Cut CTRL+X Copy CTRL+C Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Format cells dialog box CTRL+1

POWERPOINT

Action Keystroke Document actions Open a presentation CTRL+O New presentation CTRL+N Save As F12 Save CTRL+S Print CTRL+P Help F1 Presentation actions Begin slide show F5 Next slide ENTER or Down arrow key Previous slide BACKSPACE or Up arrow key Activate pen tool CTRL+P Erase pen strokes E Deactivate pen tool CTRL+A Show/Hide black screen B Show/Hide white screen W Show/Hide pointer & button A End slide show ESC Action Keystroke Formatting Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Bold CTRL+B Italics CTRL+I Underline CTRL+U Left justified CTRL+L Center justified CTRL+E Right justified CTRL+R Promote list item ALT+SHIFT+Left arrow Demote list item ALT+SHIFT+Right arrow or TAB Editing Find CTRL+F Replace CTRL+H Insert hyperlink CTRL+K New slide CTRL+M Spell checker F7 Macros ALT+F8

Run the slide show and press the F1 key to view all

keyboard shortcuts applicable when running a slide show.

ACCESS

Action Keystroke Database actions Open existing database CTRL+O Open a new database CTRL+N Save CTRL+S Save record SHIFT+ENTER Print CTRL+P Display database window F11 Find and Replace CTRL+F Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Help F1 Toggle between Form and Design view F5 Other Insert line break in a memo field CTRL+ENTER Insert current date CTRL+; Insert current time CTRL+: Copy data from previous record CTRL+' Add a record CTRL++ Delete a record CTRL+- Action Keystroke Editing Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Find CTRL+F Replace CTRL+H Spell checker F7 Toggle between Edit mode and Navigation mode F2 Open window for editing large content fields SHIFT+F2 Switch from current field to current record ESC Navigating Through a datasheet Next field TAB Previous field SHIFT+TAB First field of record HOME Last field of record END Next record DOWN ARROW Previous record UP ARROW First field of first record CTRL+HOME Last field of last record CTRL+END